Secure productivity, collaboration and cloud management
Get more value from Microsoft 365 without losing control of security, data or cost
Stratiis helps Scottish businesses plan, migrate, secure, manage and improve Microsoft 365—from email and collaboration to devices, identity, backup, automation and Copilot readiness.
What are Microsoft 365 services?
Microsoft 365 services cover the planning, licensing, migration, configuration, security, administration and ongoing improvement of Microsoft’s cloud productivity platform. They help an organisation use Exchange Online, Teams, SharePoint, OneDrive, Intune, Entra ID, Defender and related tools safely and effectively, instead of relying on licences alone.
Business outcomes
Turn a collection of Microsoft licences into a managed business platform
Good Microsoft 365 management connects technical configuration to how people communicate, share information, protect data and get work done.
Secure access
Protect identities, devices, email and data with controls matched to the organisation’s risk.
Better collaboration
Create clear structures for Teams, SharePoint and OneDrive that employees can understand.
Controlled cost
Match licence levels and add-ons to user roles, security needs and genuine business value.
Managed change
Move services, introduce new capabilities and support adoption through planned projects.
Microsoft 365 capabilities
What can Stratiis help you manage?
The service can cover the whole Microsoft 365 lifecycle or focus on the areas where your environment needs improvement.
Planning and licensing
Review Business Basic, Standard, Premium, enterprise plans and add-ons by role, capability and cost.
Migration
Plan and move email, identities, files, permissions and devices while managing risk and disruption.
Exchange Online
Manage business email, mail flow, shared mailboxes, authentication, retention and secure access.
Microsoft Teams
Structure chat, meetings, channels, external collaboration and governance around real working practices.
SharePoint
Design document libraries, intranets, permissions, information ownership and controlled sharing.
OneDrive
Protect individual work files and enable secure access, device replacement and mobile working.
Intune
Apply device configuration, compliance, encryption, application and remote-wipe policies centrally.
Entra ID
Strengthen identity, multi-factor authentication, Conditional Access and administrator protection.
Microsoft Defender
Configure and monitor protection for endpoints, email, collaboration services and cloud identities.
Microsoft 365 backup
Assess retention and recovery needs, then add independent backup where the risk justifies it.
Power Platform
Use Power Automate and Power Apps to improve repetitive processes with appropriate governance.
Copilot readiness
Prepare data, access, security, licensing, policy and adoption before introducing Microsoft Copilot.
A connected platform
How the main Microsoft 365 services work together
The best configuration depends on users, information, devices, locations and the risks the organisation needs to manage.
| Service | Primary role | Important management questions |
|---|---|---|
| Exchange Online | Email, calendars, shared mailboxes and mail flow. | Are authentication, anti-phishing, permissions, retention and leaver processes configured? |
| Teams | Meetings, messaging, collaboration and calling. | Who can create teams, invite guests, share files and manage channels? |
| SharePoint | Shared documents, intranets and organisational information. | Is the structure clear, are permissions appropriate and does each information area have an owner? |
| OneDrive | Personal work files and device-based access. | Are synchronisation, sharing, retention and device policies controlled? |
| Intune | Device and application management. | Which devices are compliant, encrypted, patched and permitted to access company information? |
| Entra ID | Identity, authentication and access decisions. | Is MFA enforced, are risky sign-ins restricted and are administrator accounts protected? |
| Defender | Threat protection across devices, email and collaboration. | Are policies configured, alerts monitored and response responsibilities understood? |
| Purview | Information protection, retention and compliance. | Which data is sensitive, how long should it be retained and where can it be shared? |
Security by configuration
Is Microsoft 365 secure enough for a small business?
The platform can provide strong protection
Microsoft 365 Business Premium combines productivity tools with identity, device, endpoint and email-security capabilities. The result depends on appropriate licensing, configuration, monitoring and operating processes.
Licences do not configure themselves
A default or historic setup may leave inconsistent MFA, excessive permissions, unmanaged devices, weak guest access or unmonitored alerts. Stratiis can review the environment and build required actions into a practical improvement plan.
Licensing decisions
Which Microsoft 365 business licence is right?
The right answer can vary by employee. A licensing review should start with work patterns, applications, device management and security requirements.
| Plan | Common fit | Key consideration |
|---|---|---|
| Business Basic | Cloud email and web or mobile apps for users who do not need installed desktop applications. | Does the role need desktop Office apps or more advanced security and device controls? |
| Business Standard | Cloud services plus installed desktop applications for productivity-focused users. | It adds the desktop applications, but not the complete Business Premium security stack. |
| Business Premium | Small and medium-sized organisations requiring productivity, identity, device and security capabilities together. | The controls still need to be designed, deployed and monitored. |
| Enterprise plans | Larger or more complex organisations with advanced security, compliance, voice, analytics or scale requirements. | Compare functionality, add-ons, governance and total cost against actual needs. |
| Copilot and add-ons | Selected users with a defined use case and suitable data, security and governance readiness. | Do not licence broadly until value, access and safe-use requirements are understood. |
Migration and improvement
A six-stage route to a better Microsoft 365 environment
Whether the project is a first migration or the repair of an established tenant, the work should begin with discovery and finish with ongoing improvement.
Discover
Understand users, data, devices, licences, suppliers, risks and working practices.
Assess
Review configuration, access, security, structure, cost and technical dependencies.
Design
Define the target platform, governance, migration plan and measurable outcomes.
Implement
Configure services, move information and devices, test and control change.
Adopt
Support users with communication, training, guidance and clear ownership.
Improve
Monitor security, licences, usage, support demand and future opportunities.
Connected Stratiis services
Bring Microsoft 365 into the wider technology plan
Microsoft 365 works best when identity, devices, security, backup, support and business change are managed together.
Managed IT services
Day-to-day user support, administration, monitoring and responsibility for the wider environment.
Co-managed IT
Additional Microsoft 365 capability, project support and escalation around an internal IT team.
Cybersecurity
Layer Microsoft 365 controls into wider risk management, awareness, monitoring and response.
Cloud and backup
Protect cloud data and align retention, independent backup, recovery and continuity requirements.
Communications
Connect Microsoft Teams, Teams Phone, calling and connectivity with the way the business operates.
Projects and transformation
Deliver migrations, SharePoint, automation, adoption and workplace change as managed projects.
vCIO services
Place licensing, lifecycle, security and transformation choices within a strategic roadmap.
Microsoft 365 insights
Read practical guidance about Microsoft 365, security, productivity and emerging capabilities.
Support models
Managed Microsoft 365 support or help for an internal IT team
Fully managed support
Stratiis can support users and manage Microsoft 365 as part of a wider managed IT service. This joins licences, administration, devices, security, monitoring and service responsibility together.
Co-managed Microsoft 365
Where an internal IT manager or team is already in place, Stratiis can provide specialist knowledge, additional capacity, project delivery, escalation or security support.
Sector experience
Microsoft 365 services across the sectors Stratiis works with
Collaboration, security and information-management priorities differ by sector. Each card links to the relevant Stratiis sector page.
Frequently asked questions
Microsoft 365 services explained
Is Microsoft 365 secure enough for a small business?
It can provide strong protection when the right licences, identity controls, device policies, email security, monitoring and user processes are configured. Buying a licence alone does not create a secure environment.
Is Microsoft 365 Business Premium worth it?
It can offer good value where a business needs installed Office applications together with Entra ID, Intune, Defender for Business and Defender for Office 365 capabilities. Suitability depends on user roles and configuration needs.
Do we still need antivirus with Microsoft 365?
Microsoft Defender can provide endpoint protection, but it must be licensed, configured, monitored and supported by identity, email, patching, backup and response controls.
Do we need Microsoft 365 backup?
Microsoft provides resilient cloud services and retention features, but a separate backup may be appropriate for accidental or malicious deletion, ransomware, retention gaps and recovery requirements.
Can Microsoft 365 replace a file server?
Often, SharePoint and OneDrive can replace or reduce reliance on traditional file servers. The information structure, permissions, ownership, connectivity and application dependencies should be reviewed before migration.
Can Microsoft Teams replace our phone system?
Teams Phone can provide business calling when licensing, numbers, call flows, devices, connectivity and resilience are designed correctly. Stratiis can assess it within your wider communications needs.
Can Stratiis migrate us to Microsoft 365?
Yes. Migration support can cover email, identities, files, SharePoint, OneDrive, Teams, devices, permissions, security policies, testing and user adoption.
Can Stratiis manage Microsoft 365 for us?
Yes. Stratiis can manage Microsoft 365 as part of fully managed IT support or provide co-managed expertise around an internal IT team.
Can you help us prepare for Microsoft Copilot?
Yes. Readiness work can review licensing, identity, data access, oversharing, information governance, security, policy, use cases and controlled adoption.
Can you review our existing Microsoft 365 setup?
Yes. A review can examine licences, administrators, MFA, Conditional Access, devices, email, sharing, collaboration, backup, governance and improvement priorities.
Make Microsoft 365 work harder—and safer
Review, secure or improve your Microsoft 365 environment
Talk to Stratiis about licensing, migration, security, collaboration, device management, backup, automation or Copilot readiness.
Book a Microsoft 365 reviewRead Microsoft 365 insights
Call 0141 348 7960 or email hello@stratiis.com.
